Excel Formula for Counting Cells Across Worksheets

Objective

To count the number of cells that meet a specified criterion located on a different worksheet within the same workbook.

Excel Formula

The formula you can use is:

=COUNTIF(SheetName!Range, Criteria)

Explanation of Components:

• COUNTIF: This is the Excel function used to count the number of cells that meet a certain condition.
• SheetName: This should be replaced with the actual name of the worksheet where the data resides.
• Range: This is the specific range of cells in the other worksheet that you want to evaluate (e.g., A1:A100).
• Criteria: This defines the condition that a cell must meet to be counted (e.g., "Yes", ">10", or another cell reference).

Example

Assume you want to count how many times the value "Approved" appears in a range from A1 to A100 on a worksheet named "Data".

Formula:

=COUNTIF(Data!A1:A100, "Approved")

Breakdown of Example:

• Data: This is the name of the worksheet that contains the data.
• A1:A100: This specifies the range in the "Data" worksheet that will be evaluated.
• "Approved": This is the criterion, indicating that you are looking for cells containing the exact text "Approved".

Practical Application

Suppose you manage a project and have a separate worksheet, "Data", where team members record their task statuses in column A. You want to find out how many tasks have been labeled as "Completed".

In this case, your formula would look like this:

=COUNTIF(Data!A1:A100, "Completed")

This allows you to quickly assess progress by providing a count of completed tasks without manually reviewing the worksheet.

Conclusion

The COUNTIF function is a powerful tool in Excel for counting cells that match specific criteria across different worksheets. By following the outlined format and example, you can effectively implement this function to support your data analysis needs. For more advanced data analysis techniques, consider exploring courses on the Enterprise DNA Platform.