Pseudo Code for Exporting Employee Timesheet to Fixed Width Text File

Overview

This pseudo code describes the process of exporting an employee timesheet into a text file with fixed-width formatting. The code includes steps to read employee data, format it into fixed-width strings, and write it into a text file.

Assumptions

• Employee data is available in a structured format (e.g., a database or list).
• Each employee's timesheet has fields such as Employee ID, Name, Date, Hours Worked, and Pay Rate.
• Fixed widths for each field are predefined.

Constants

DEFINE FIELD_WIDTHS AS
    EMPLOYEE_ID_WIDTH = 10
    NAME_WIDTH = 30
    DATE_WIDTH = 10
    HOURS_WORKED_WIDTH = 5
    PAY_RATE_WIDTH = 8
    TOTAL_WIDTH = EMPLOYEE_ID_WIDTH + NAME_WIDTH + DATE_WIDTH + HOURS_WORKED_WIDTH + PAY_RATE_WIDTH

Main Procedure

FUNCTION export_timesheet_to_file(file_path):
    OPEN file at file_path FOR writing

    // Write header line
    WRITE "Employee ID" + "Name" + "Date" + "Hours Worked" + "Pay Rate" TO file

    // Fetch employee timesheet data
    employee_timesheets = GET_EMPLOYEE_TIMESHEET_DATA()

    // Iterate through each employee timesheet
    FOR each timesheet IN employee_timesheets DO:
        // Extract fields from the timesheet
        employee_id = timesheet.employee_id
        employee_name = timesheet.name
        date = timesheet.date
        hours_worked = timesheet.hours_worked
        pay_rate = timesheet.pay_rate

        // Format each field to fixed width
        formatted_record = FORMAT_FIELD(employee_id, EMPLOYEE_ID_WIDTH) +
                           FORMAT_FIELD(employee_name, NAME_WIDTH) +
                           FORMAT_FIELD(date, DATE_WIDTH) +
                           FORMAT_FIELD(hours_worked, HOURS_WORKED_WIDTH) +
                           FORMAT_FIELD(pay_rate, PAY_RATE_WIDTH)

        // Write the formatted record to the file
        WRITE formatted_record TO file

    // Close the file
    CLOSE file
END FUNCTION

Helper Function

FUNCTION FORMAT_FIELD(value, width):
    IF LENGTH(value) > width THEN:
        RETURN SUBSTRING(value, 0, width) // Truncate to fit width
    ELSE:
        RETURN PAD_RIGHT(value, width) // Pad with spaces to fit width
END FUNCTION

Data Retrieval

FUNCTION GET_EMPLOYEE_TIMESHEET_DATA():
    // Retrieve employee timesheet data from database
    RETURN DATABASE_QUERY("SELECT employee_id, name, date, hours_worked, pay_rate FROM timesheets")
END FUNCTION

Summary

This pseudo code delineates a structured approach to exporting employee timesheets into a fixed-width text file. The primary procedure handles file operations, data fetching, and formatting. A helper function ensures that each field adheres to the specified width. The solution allows for clear documentation and effective communication of the implementation logic.