Excel Formula Using XLOOKUP to Retrieve Sales Data

Objective

To utilize the XLOOKUP function in Excel for retrieving the sales figures associated with a specific project, designated here as "Project X," from a comprehensive list of projects.

Excel Formula

=XLOOKUP("Project X", A2:A100, B2:B100, "Not Found")

Formula Breakdown

• Function: XLOOKUP
• Parameters:
  • lookup_value: "Project X"
    This is the specific project name you want to search for.
  • lookup_array: A2:A100
    This range contains the names of all projects.
  • return_array: B2:B100
    This range contains the corresponding sales figures for each project.
  • if_not_found: "Not Found"
    This optional parameter specifies what to return if "Project X" is not found in the lookup array.

Logic of the Formula

1. Search: The formula scans the range A2:A100 to find "Project X."
2. Return: Upon locating "Project X," it retrieves the corresponding sales figure from the B2:B100 range.
3. Default Handling: If "Project X" is not present in the project list, the formula will return "Not Found."

Practical Example

Scenario

Assume you have the following data in an Excel spreadsheet:

• Implementation:
  • In cell C1, you enter the formula:

    =XLOOKUP("Project X", A2:A5, B2:B5, "Not Found")

• Expected Output:
  • The value returned in cell C1 will be 3000, which represents the sales value for "Project X".

Conclusion

The XLOOKUP function provides a powerful and efficient method for retrieving data from large datasets in Excel. By using the structure outlined above, users can effectively fetch sales data linked to specific projects, facilitating better data analysis and decision-making.

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