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IFERROR + INDEX + MATCH Formula

Utilize the IFERROR, INDEX, and MATCH functions to retrieve data based on multiple criteria and handle errors.

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IFERROR + INDEX + MATCH Formula

Description

This formula combines the IFERROR, INDEX, and MATCH functions to extract specific data from a range based on multiple criteria. By using this formula, you can efficiently search for and retrieve data that meets certain conditions. The formula handles errors and returns a customizable message when no match is found. The practical example demonstrates how to use this formula in a sales data scenario, but it can be adapted to various other situations. Remember to adjust the ranges and criteria in the formula to match your specific data.

IFERROR + INDEX + MATCH Formula

Tool: Formula Generator

Created: 12/28/2023

Prompt

How would I go about creating a dynamic INDEX MATCH formula in Excel that allows for multiple criteria, covering various columns and rows, and having an error handling mechanism?

Formula:

=IFERROR(INDEX(return_range, MATCH(1, (criteria1_range = criteria1) * (criteria2_range = criteria2) * (criteria3_range = criteria3), 0)), "Not Found")

Explanation:

  1. The INDEX function is used to retrieve a value from a specified range.
  2. The MATCH function is used to find the position of a specified value within a range.
  3. The (criteria1_range = criteria1) * (criteria2_range = criteria2) * (criteria3_range = criteria3) part creates an array of TRUE/FALSE values, where TRUE represents a match for the respective criteria.
  4. By multiplying the arrays together, we create a final array with 1s where all criteria are met and 0s where there is a mismatch.
  5. The MATCH function then looks for a 1 within this array to find the row or column where all criteria are met.
  6. The IFERROR function is used to handle cases where no match is found. It returns "Not Found" instead of an error.
  7. Replace return_range, criteria1_range, criteria2_range, criteria3_range, criteria1, criteria2, and criteria3 with the appropriate ranges and criteria for your data.

Practical Example:

Let's say you have a table of sales data with columns for region, product, and sales amount. You want to retrieve the sales amount for a specific region, product, and month.

Assuming the table is in the range A2:D10, with region in column A, product in column B, sales amount in column D, and the criteria are in cells F2, G2, and H2, you can use the following formula:

=IFERROR(INDEX(D2:D10, MATCH(1, ($A$2:$A$10 = F2) * ($B$2:$B$10 = G2) * ($C$2:$C$10 = H2), 0)), "Not Found")

This formula will return the sales amount for the specified region, product, and month, or "Not Found" if no match is found.

Remember to adjust the ranges and criteria in the formula to match your actual data.